Privacy Policy

1. Scope of this Policy

This Privacy Policy applies to personal information collected through:

• Our website
• Contact forms
• Consultation booking requests
• Email communications
• Newsletter or insight subscriptions (if added later)

This policy does not apply to information collected during the course of a formal lawyer-client relationship, which is governed by Lawyer-Client Privilege.

2. Information We Collect

We may collect personal information that you voluntarily provide, including:

• Name
• Email address
• Phone number
• Company name
• Information relating to your legal inquiry
• Any information submitted through contact forms or booking requests

We may also automatically collect limited technical information such as:

• IP address
• Browser type
• Device information
• Pages visited
• Date and duration of visits

This type of information helps us improve website performance and usability.

3. How We Use Information

We may use personal information to:

• Respond to inquiries
• Schedule consultations
• Determine whether to establish a professional relationship
• Provide legal services where appropriate
• Improve website functionality
• Maintain security and prevent misuse
• Comply with legal or regulatory obligations

We only collect information reasonably necessary for these purposes, consistent with standard legal privacy practices.

4. No Lawyer-Client Relationship

Submitting information through this website does not create a lawyer-client relationship.

A lawyer-client relationship is only formed through a formal engagement agreement.

You should not send confidential or sensitive information through the website until we confirm that no conflicts exist and we agree to act for you.

5. Cookies and Analytics

Our website may use cookies and similar technologies to:

• Analyze website traffic
• Improve user experience
• Understand visitor behavior
• Improve content performance

We may use services such as:

• Google Analytics

These services may collect anonymized usage information such as IP address and browsing behavior.

You may disable cookies through your browser settings, although this may affect website functionality.

6. Third-Party Service Providers

We may use trusted third-party providers to operate our website and services, including:

• Calendly (consultation scheduling)
• Website hosting providers
• Analytics providers

These providers may process personal information only as necessary to provide services and are expected to maintain appropriate safeguards.

Some providers may store information outside Canada. Information stored in other jurisdictions may be subject to local laws.

7. Disclosure of Information

We do not sell personal information.

We may disclose information:

• With your consent
• To service providers assisting our operations
• Where required by law
• To regulatory authorities if required
• To protect our legal rights

Disclosure is limited to what is necessary and appropriate in the circumstances.

8. Data Security

We take reasonable administrative, technical, and organizational measures to protect personal information, including:

• Secure email practices
• Access controls
• Limited data access
• Standard cybersecurity safeguards

However, no electronic system can be guaranteed completely secure.

9. Data Retention

We retain personal information only as long as necessary for:

• Responding to inquiries
• Legal or regulatory requirements
• Business record purposes

Information may be securely deleted, anonymized, or archived when no longer required.

10. Your Rights

Subject to applicable law, you may request:

• Access to your personal information
• Correction of inaccurate information
• Withdrawal of consent (where applicable)

Requests may be submitted using the contact details below.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites.

We recommend reviewing their policies before providing personal information.

12. International Visitors

Our website may be accessed internationally. By providing information, you understand that it may be processed in Canada or other jurisdictions where our service providers operate.

13. Changes to this Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised date.

14. Contact Information

For questions about this Privacy Policy or our privacy practices, please contact:

Vexara Law
Email: info@vexaralaw.com